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HR Administrative Assistant

Napa, CA 94558

Post Date: 04/17/2018 Industry: Winery Pay Rate: DOE

HR Administrative Assistant

As an administrative support function, the HR Assistant should demonstrate ability to effectively coordinate administrative tasks related to recruiting and hiring processes, benefits and wellness. The HR Assistant will support a team of recruiters with the objective of conducting high volume hiring successfully and efficiently. The HR Assistant will oversee multiple administrative processes and have high levels of client (applicant) interaction. Attention to detail and a high level of customer services are required.

Essential Functions:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

•  Provide administrative support to the Recruitment Team
•  Oversee harvest recruitment
•  Review and screen incoming resumes
•  Schedule phone screens, on site interviews and room reservations
•  Assist recruiters by conducting phone interviews with applicants for all positions
•  Post new jobs internally and externally
•  Monitor the pre-employment process: input background checks, schedule pre-employment exams and conduct reference verifications
•  Process offer letters and new hire administration
•  Asist with new hire and termination packets
•  File resumes, applications and recruitment files
•  Maintain accurate and current I-9 files and track reverification dates (audit)
•  Prepare and conduct New Hire Orientation Program
•  Responsible for confidential and time sensitive material

Benefits & Wellness
•  Support the Benefits Open Enrollment process •  Develop employee communications, assist with health fairs and wellness events

•  Conduct New Hire Benefits Orientation
•  Assist with all wellness initiatives and develop wellness promotional materials

General Administration
•  Create and manage all the personnel files
•  Assist with translations / mailings
•  Coordinate HR projects (meetings, training, surveys etc.) and take minutes
•  Provide administrative support to the Human Resources department
•  Perform other duties as assigned



HR Administrative Assistant

•  Education: Associate’s degree in Human Resources or related field of study is desired, or an equivalent combination of education and experience
•  Years of Experience: 2 or more years of Human Resources Administration experience in a similar role
•  Demonstrated experience utilizing the MS Office suite to include Word, Excel and Outlook at least at an intermediate level, experience with and HRIS system a plus
•  Excellent communication skills both written and verbal
•  Ability to work with great accuracy and be detail oriented
•  Ability to work with confidential information on a regular basis
•  Demonstrated strong work ethic, reliability, teamwork and flexibility
•  Strong organizational skills
•  Must have the ability to multitask as well as manage changing priorities
•  Knowledge of principles and procedures for recruitment, selection, training, compensation and benefits. Knowledge of employment law and HR practices
•  Bilingual in Spanish preferred

Working Conditions:
•  Office environment
•  Extensive computer work
•  Frequent deadline pressures
•  Numerous projects in progress at any given time
•  Comply with company safety regulations


Trevor Pridmore

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